Features

Run a UK rental yard, dealer floor or fleet — without the paperwork.

vehReports has three core features: digital inspection reports, paperless rental agreements, and DVLA driver-licence checks. Everything else — DVLA + MOT data, the mobile app, the REST API, multi-tenancy — exists to make those work better. £1 per report, £1 per rental agreement. Driver-licence checks and DVLA lookups are unlimited and free.

Start free — 10 credits See pricing

No card required.

Three core features

What vehReports actually does

Everything below is supporting infrastructure that makes these three faster, more defensible and more auditable.

Vehicle inspection reports

Inbound, outbound, mid-term, pre-purchase and post-wash inspections with photos, damage diagrams, fuel and odometer readings, and a digital signature — all on one record.

Learn more

Rental agreements

Paperless rental contracts tied to a specific vehicle, with the condition report and signatures embedded. Cut handover disputes and chase paperwork less.

Learn more

Driver licence checks

DVLA share-code verification on demand — entitlements, endorsements, photocard expiry and licence status — stamped onto the rental agreement before the keys leave the desk.

Learn more

vehReports is perfect for. . .

Vehicle Rental and Leasing

For vehicle leasing and rental companies and PCO hire companies

Fleet Operations and Management

For fleet management & multiuser high volume LCV operations

Vehicle Sales and Distribution

For motor dealers & vehicle transport and storage companies

Maintenance and Restoration

Suitable for valet & repair companies and classic cars

in short, vehReports is for anyone who needs to document a vehicle rental agreement, or to monitor or record damage, wear & tear or general condition of vehicles regularly.

Fleet Management

Track every detail about your vehicles, drivers and handovers

Rental agreements

Paperless rental contracts tied to a vehicle, with the condition report embedded.

See more

Driver licence checks

DVLA share-code verification of driver entitlements, endorsements and photocard expiry — embedded into the rental agreement.

See more

DVLA vehicle look-ups

Pull the DVLA record, MOT history and vehicle history checks straight into every report.

See more

Customisable dashboard

Filter, search and export every inspection, agreement and vehicle in one place.

See more

Follow-on reports

Compare inbound vs outbound condition side-by-side to settle damage disputes in seconds.

See more

Detailed damage reports

Mark damage on configurable vehicle diagrams and attach photos against each zone.

See more

Quick walkaround checks

30-second daily walkarounds for HGV, PSV and rental fleets — date-stamped for compliance.

See more

Watermarked photos

Every photo timestamped and watermarked so it stands up to dispute resolution.

See more

Customer signatures

Capture a driver or customer signature on the same record, on phone or tablet.

See more

Configurable sign-off

Set who must approve each report — yard manager, customer, both, or none.

See more

Selectable vehicle diagrams

Cars, vans, HGVs, minibuses, classics — pick the diagram that matches the vehicle.

See more

Multiple users per account

Add drivers, yard staff, and admin users without paying per seat.

See more

User permissions

Role-based access — limit who can edit, sign off, or export reports.

See more

Branded PDF export

Hand the customer a polished, company-branded PDF — emailed or downloaded.

See more

Works on any web-connected device

Run inspections from a phone, tablet, laptop or yard kiosk — no app install needed.

See more
Configurable workflow

Configurable down to the panel, the user and the rate sheet

Every inspection, every tenant and every automation is shaped to your operation — not to a default someone else picked.

Captured on every inspection

  • Configurable damage diagram per vehicle type (car, van, HGV, PSV, minibus, classic)
  • Photo evidence — watermarked with date, time, VRM and inspecting user
  • Fuel level and odometer reading at pickup and return
  • Driver or customer digital signature on the same screen
  • DVLA registration data auto-pulled by VRM
  • Full MOT history available alongside the report
  • Vehicle history checks (stolen, finance, write-off, valuation)
  • Inspector notes, sign-off declaration, optional witness

Configured per tenant

  • Logo, brand colours and footer details on customer-facing PDFs
  • Rental T&Cs and sign-off declaration text
  • Inspection checklist templates per vehicle type or use case
  • Damage charge rate sheet (linked to BVRLA categories)
  • User roles, permissions and audit-log access
  • Notification preferences per user and per event
  • Data retention windows per record type
  • Sub-tenant accounts for franchises, depots or resellers

Automated by the platform

  • DVLA + MOT lookups on every inspection (no second subscription)
  • DVLA driver-licence share-code verification on demand
  • Damage charge calculation against your published rate sheet
  • Branded PDF generation and customer email at handover
  • SMS notifications via Twilio (signing links, ticket replies)
  • Push notifications for managers on key events
  • Webhook delivery to your booking system, DMS or CRM
  • Nightly data-retention purge under the scheduler
Ready when you are

Try every feature on the house — 10 free credits to start

No card required. vehReports bills £1 per inspection report and £1 per rental agreement once you start the real work — driver-licence checks and DVLA lookups remain free.

See pricing

No card required · UK-only sign-up

10

free credits when you sign up

No card

£1

per report — including DVLA + MOT

Pay-per-use

0

monthly seat fees, ever

No contract