Rental agreements with the condition report baked in
Generate a rental contract on a phone or tablet at the moment of handover, include your own terms and conditions, capture the customer signature on the same screen, and tie the agreement to the inbound and outbound inspection records. One paperless workflow from yard to email.
No card required. See a sample report (PDF)
7-day hire
Issued 07 August 2025
- Vehicle
- PX22 XZG · Audi A6 S Line
- Hirer
- Sarah Morgan
- Period
- 7 August 2025 → 14 August 2025
- Hire rate
- £35.00 / day
Condition report
Pre-hire inspection embedded — 12 photos, 0 damage flags.
Built around how UK fleets actually work
Your terms, your branding
Upload your T&Cs once and every rental agreement carries them. Brand the PDF with your logo, depot address and contact details.
Linked to inspection records
The rental agreement, inbound inspection and outbound inspection all live on the same record. Disputes get resolved by clicking through, not by digging in folders.
Mileage allowance + excess
Set a mileage allowance per agreement. The platform reads the start and end odometer and calculates excess against your published per-mile rate.
Digital signature at handover
Customer signs with finger or stylus on your device. The signed PDF is emailed to them within seconds.
Hirer details captured once
Name, address, licence number, share-code verification. Pull a return customer's details from a previous hire with one tap.
Multiple agreement templates
Daily hire, weekly hire, long-term lease, courtesy car — pick the template that fits the deal.
£1 per agreement, free driver checks
Each rental agreement is 1 credit. The driver-licence share-code check that runs alongside it is free and unlimited on every account.
A 60-van rental fleet processes 40 returns a day, paperless
Every return takes 3 minutes: walk around with the tablet, mark anything new, snap the photos, take the signature, email the customer the PDF. No double entry into a spreadsheet, no paper to file, no end-of-day reconciliation. The depot manager spends her afternoons on the phones, not in the office.
Frequently asked questions
Can I include my own terms and conditions on the rental agreement? +
Yes. Upload your T&Cs once and they appear on every rental agreement PDF. You can keep multiple versions (e.g. retail vs trade hire) and pick which applies per agreement.
Does the customer sign the agreement digitally? +
Yes. The customer signs on your phone or tablet at handover, and the signed agreement is emailed to them automatically. The same signature can apply to both the rental contract and the condition report.
Can I link a rental agreement to an inspection report? +
Yes — and you should. Linking the agreement to the inbound and outbound inspections gives you a complete audit trail: contract terms, condition at pickup, condition at return, photos and signatures, all on one record.
Do you support mileage allowances and excess charges? +
Yes. Set an allowance per agreement, capture the odometer reading at pickup and return, and the platform calculates any excess charge against your published rate.
Is the digital signature legally binding in the UK? +
Under the UK Electronic Communications Act 2000 and Electronic Identification Regulations 2016, electronic signatures are admissible as evidence and treated equivalently to handwritten signatures for most commercial agreements. We capture timestamped signatures bound to a specific user session.
How much does a rental agreement cost? +
Each rental agreement is 1 credit (£1 at the headline rate, less on bulk packs). It is billed separately from any inspection report linked to it — a typical handover that produces both a rental agreement and an inspection report costs 2 credits. The driver-licence share-code check on the hirer is free and unlimited.
Pairs well with
Run your next vehicle inspection on vehReports today
Sign up free and get 10 credits — enough for 10 full reports with DVLA + MOT history. No card required, no contract.
No card required · UK-only sign-up
free credits when you sign up
No card
per report — including DVLA + MOT
Pay-per-use
monthly seat fees, ever
No contract